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Bid Title: 2013 City Newsletter and Calendar Printing Bid
Category: Professional Services
Status: Closed

Description:
CITY OF RICHMOND HEIGHTS

NOTICE TO BID

Notice is hereby given that the City of Richmond Heights desires to purchase services for the quarterly City newsletter “Richmond Heights Community Update” and for the City’s annual calendar and will be accepting bids until 2 p.m., Friday, Nov. 1, 2013. 

Bids must be clearly marked “2013 NEWSLETTER AND CALENDAR BIDS” attn: Hayley Kappes. All bids are to be submitted to the front desk of City Hall located at 1330 S. Big Bend Blvd., no later than 2 p.m. Nov. 1, 2013. Bids after that time will not be accepted.

For more information, please contact Hayley Kappes, Public Relations Coordinator, athkappes@richmondheights.org or 314-655-3504.

The City of Richmond Heights reserves the right to reject any and all bids and accept the bid(s) it deems is in the best interest of the City. ALL BIDS ARE FINAL UPON RECEIPT. 

SPECIFICATIONS
1. Scope
a)The vendor shall furnish all materials, labor and processing necessary to print the City newsletter and deliver 5,000 to the mailer of choice and 500 to City Hall.
b)The vendor shall furnish all materials, labor and processing necessary to print the City calendar and deliver 5,000 to the mailer of choice and 1,500 to City Hall.
c)The vendor agrees to work with City staff in finalizing copy and layout of printing.
d)The vendor will either be located within 20 miles of City Hall or agree to have all design and production meetings at City Hall.
e)Vendor must provide a list of references and at least three samples of similar jobs.  Bids not accompanied by references and samples will not be considered.

2.  Technical Provisions: City Newsletter
a)Number of City Newsletters to be published: Total of four (4) editions yearly; projected printing dates: Mid-December, mid-March, mid-June, and mid-September.
b)Number of copies for each edition: 5,500 but could adjust between 7,500 to 4,500 depending on future needs.
c)Page Size 8 ½ x 11: 6 pages, 8 pages (Self Cover).
d)Paper Stock: 70# Uncoated White Husky Text (ALL PAGES) OR 70# gloss text (ALL PAGES).
e)Ink: Two (2)-color process with bleeds throughout newsletter (ALL PAGES).
f)Bindery: For mailing, folded to 8 ½” x 5 ½” finished size and collated.
g)Composition: Layout to be furnished to vendor in Adobe In-Design. Vendor is responsible for setting trap as needed throughout.
h)Total Turnaround: From drop off to bulk delivery shall be no later than 10 business days.
i)Photographs and graphics: All photographs, graphics and fonts positioned by City staff.
j)Proofs: Printer must provide Laser proof, prior to film output. Vendor to provide Dylux and color key proofs (ALL PAGES).
k)Press Check: City staff reserves the right to press check all publications. Vendor to call two (2) days ahead of time with time and location of press check. Press check location must be within 20 miles of City Hall.

3.  Technical Provisions: City Calendar
a)Number of City Calendars to be published: Total of one (1) edition yearly, projected printing in early to mid-December.
b)Number of copies for each edition: 6,500
c)Page Size 11 x 8 ½: 24 pages with 6-page fold-out cover (Self Cover). 
d)Paper stock: Cover: 80# Cougar Smooth Uncoated Cover or 80# Gloss Cover (Flat: 25 1/8 x 11) Inside Pages: 70# Cougar Smooth Uncoated Text or 70# Gloss Text (Six Sheets of 11 x 17)
e)Ink: Four (4)-color process with bleeds throughout calendar (ALL PAGES).
f)Bindery: Folded to 11” x 8 ½” finished size and saddle stitched on 11” spine and drill for hanging.
g)Composition: Layout to be furnished to vendor in Adobe In-Design or Microsoft Publisher. Vendor is responsible for setting trap as needed throughout.
h)Total Turnaround: From drop off to bulk delivery shall be no later than 10 business days.
i)Photographs and graphics: All photographs, graphics and fonts positioned by City staff.
j)Proofs: Printer must provide Laser proof, prior to film output. Vendor to provide Dylux and color key proofs (ALL PAGES).
k)Press Check: City staff reserves the right to press check and/or all publications.  Vendor to call two (2) days ahead of time with time and location of press check.  Press check location must be within 20 miles of City Hall.
 
Publication Date/Time:
10/21/2013 12:00 AM
Closing Date/Time:
11/1/2013 2:00 PM
Related Documents:
RFP Bid Request 2013

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